NEW HOPE FOOD BANK EFAP INFO PAGE

SFY25/27 YEAR 1 JULY 1, 2025 - JUNE 30, 2026

We are trying a new way of collecting EFAP monthly info without the confusion of filling out reports, hoping we can make this easier on you.  We will send this questionnaire to you monthly or you can always find it here at portangelesfoodbank.org/forks.  With the answers you provide in the questionnaire, we will fill out your voucher for the month and send it to you for signature.  You will be able to see your voucher and remaining billable amounts at the live voucher link below.


AWARD INFO

  • New Hope Food Bank Annual Allotment: 

  • Food Pantry Operations: $11,106.63  live voucher link

  • TOTAL: $11,106.63

Your agency was given an annual award of amount of $11,106.63 for July 2025-June 2026.  We ask that you spend roughly 1/12th of that amount each month so we don't run into any spend down issues at the end of the year in June. You have agreed to be 90% spent by the end of May.  

Your Monthly goal to spend is Food Pantry $925.55

NEW VS RETURNING

(WSDA definition of New Client: The first time a client visits ANY Food Pantry in the State of Washington in a calendar year (starting January 1 of each year). 

(WSDA definition of Returning Client: Any subsequent visit a client makes to ANY Food Pantry in the State of Washington in a calendar year (starting January 1 of each year).

WSDA’s definitions rely on whether the client has visited any food pantry in Washington State during the current calendar year (starting January 1).

So subcontractors should be asking something like:

“Is this your first time visiting any food pantry in Washington State this year?”

If the answer is yes, the client is a New Client for WSDA tracking.
If the answer is no, they are a Returning Client—even if it’s their first time at that particular pantry.

ALLOWABLE EXPENSES

Bill only allowable activities and expenses.

  1. Lead Agencies and Sub Agencies are allowed to use funds for eligible administrative and operational expenses, including direct service expenses, agency indirect expenses (as allowable), equipment purchases, and capital improvement projects.

    1. Allowable administrative activities and expenses may include:

      1. Personnel costs - salaries, wages, and fringe benefits for administrative staff.

      2. Office supplies and lease, rental, and repairs of equipment.

      3. Travel expenses for administrative staff.

      4. Rental or lease of space.

      5. Telephone, postage, mailing, printing, and copying.

      6. Insurance and audit costs.

    2. Allowable operational activities and expenses may include:

      1. Personnel costs – salaries, wages, and fringe benefits for personnel performing duties related to EFAP.

      2. Travel/Transportation – mileage expense related to the direct provision of services.

      3. Food purchases for distribution to clients.

      4. Space Costs – rent or lease payments for facilities and costs of power, heat, and water for space occupied by program staff and for storage and warehouse areas.

      5. Communication costs (telephone, mailing, and printing) for direct program services.

      6. Equipment and computer purchases costing less than $5,000. EFAP is following the Uniform Guidance that defines equipment and computer purchases costing less than $5,000 as supplies.

      7. Essential non-food expenses are limited to the allowable percentage as outlined in the Agreement. These items include cleaning supplies, dental adhesive, deodorant, detergent, diapers, dish soap, facial tissue, feminine products, hand soap, paper towels, napkins, shampoo, shaving products, teeth/denture cleaner products, toilet paper, and toothbrushes.

      8. Other operational costs, such as supplies, lease, and repair of equipment directly related to providing services.

      9. Facilities maintenance and repair costs are allowable. Prevailing wage requirements may apply.

      10. There is no limit on the percentage Lead Agencies and Sub Agencies may spend on operational costs.